Install Ms Office Substitue Free

Microsoft Office 365 for the home user can cost anywhere from $70 to $120 a year. Free Office Alternatives. There are many free programs available that offer functions similar to those you’ll find with Microsoft Office. Some are software packages you download and install, while others are cloud-based.

As the name suggests, Microsoft Office is a software package that is suitable for various office tasks. It combines different applications for text processing, for creating tables, presentations , databases, as well as its own e-mail program. An advantage is that many companies use Microsoft Office, which makes it easy to exchange files. This comfort comes at a price: even the simplest installation package costs around $10 per employee per month). For private customers, it currently costs around $70 for a single user, with licenses for several users creeping into the three-digit range. Many users find these prices too high, so what are the free Microsoft Office alternatives?

Install Ms Office Substitue Free

Microsoft Office Online: work from anywhere

Advantages Disadvantages
Possible to work from anywhere Slighty slower than desktop program
Simple collaboration possible on individual documents Less data security
Always up-to-date Fewer functions

If you don’t mind only being able to work when there’s an internet connection, you can switch to the online version of Microsoft Office. The advantage is that you can access your files from any computer, so there’s no need to worry if you leave your laptop at home. It’s also possible for several users to work on a single document at once using the online version with trackable changes. You also don’t have to install Office updates ever again: the online version is always up-to-date.

The online version of Microsoft Office comes, of course, with some disadvantages. It runs somewhat slower than the desktop version and its speed is also dependent on the quality of the internet connection. Many users don’t feel comfortable storing their work on a server, since they can’t control how secure the data is. There’s also a security risk associated with the internet connection: if you use public WiFi to access Microsoft Office Online, your uploaded data could be intercepted and read. Ultimately, Microsoft Office Online also has fewer features than the classic Microsoft Office package: the applications are limited to Word, Excel, and PowerPoint. If you require more features, you should look at other Microsoft Office alternatives.

OpenOffice: the most popular Microsoft Office alternative

Advantages Disadvantages
Similar classification to Microsoft Office; no ribbons Doesn’t save any .docx-, .xlsx- or .pptx files
Similar range of functions to Microsoft Office Fewer updates

OpenOffice is probably the most well-known alternative to Microsoft Office. The software package is similar to that of Microsoft Office, and also offers programs for word processing and creating tables, presentations, and databases. It additionally boasts a program for processing mathematical formulas. Overall, the layout and operation of OpenOffice can be compared to the Microsoft package. The features are practically identical. For some users, it might be crucial that OpenOffice doesn’t use the ribbon layout that has characterized Microsoft Office since 2007. An important difference is that OpenOffice can open all file formats from Microsoft, but cannot save.docxfor Word, .xslx for Excel, nor .pptx for PowerPoint. When you save your work, you therefore have to switch to .doc, .xsl, and .ppt. This can lead to small shifts in the formatting of text documents. Before printing anything out from OpenOffice, it is therefore recommended to always export files as .pdf. OpenOffice works on Windows, Linux, and Mac OS X.

LibreOffice: alternative for OpenOffice

Advantages Disadvantages
Also saves .docx, .xlsx, .pptx Sometimes shifts in layout occur
Regular updates Occasionally implements features that aren’t fully developed
Viewer for Android devices

LibreOffice split off from OpenOffice in 2010 after Oracle took over. The Office package is similar to OpenOffice in many ways. However, unlike OpenOffice, LibreOffice can also save docx, .xslx, and .pptx files. In practice, however, there are occasional small shifts in the layout. Since the development of OpenOffice has been neglected for a while, LibreOffice now has a competitive edge. This is why this program is seen by many as the current best Microsoft Office alternative.

There are many more updates for LibreOffice then OpenOffice, which makes the package especially interesting for users who like to be up-to-date and try out the newest versions. In the past, however, LibreOffice developers have sometimes integrated undeveloped features into their software – or errors have arisen during the development of new features. These are then rectified in the next version. Just like OpenOffice, LibreOffice works on Linux, Windows, and Mac OS X. It also offers a viewer for Android.

WPS Office Free: paid through ads

Advantages Disadvantages
Can also save .docx, .xlsx, and .pptx Ad displays with some features
Paragraph layout tool Advanced options only in paid version
Flexible and customizable interface Not available for Mac OS X
Eye protection mode and night mode
Mobile versions for iOS and Android

WPS Office Free is the free version of the WPS Office Business Package. This Microsoft Office alternative consists of a word processor, a program for creating presentations, and one for creating tables. WPS Office Free is compatible with Microsoft Office file formats, and the package also uses the ribbon interface instead of a traditional menu. The Office package is available for Windows and Linux, and for mobile operating systems iOS and Android.

WPS is similar to newer versions of Microsoft Office, more so than OpenOffice and LibreOffice, but is more flexible that its role model. Users that don’t like the ribbon interface can easily switch to the static menu. Another benefit of WPS are the tabs, which make it easier to switch between documents. The paragraph layout tool also simplifies the design of paragraphs. Eye protection mode is quite unique, giving the sceen background a gentle green touch. Night mode causes the background to change to a medium gray.

What some users might see as a disadvantage is that an advertisement will be displayed when printing or exporting a document as a .pdf. To avoid advertisements completely, a license can be bought. Showing ads is definitely an improvement to what WPS used to do, which was to always incorporate a watermark into printed documents and exported .pdf files.

Calligra Office: for creative users and Linux users

Advantages Disadvantages
Very good drawing program Only works well with Linux
Developed by an active community Limited functions in Word
Cannot save Microsoft Office files

Calligra is probably the most specific of the Office packages mentioned here. Although it is theoretically available for Windows, Mac OS X, FreeBSD, and Linux, it works best with Linux. Calligra is particularly useful for those wanting to use it for creative purposes. Like the other alternatives to Microsoft Office, Calligra has programs suitable for word processing (Words), creating tables (Sheets), and presentations (Stage). Its three programs are similar to those of OpenOffice and LibreOffice, but the number of functions is similar to Google Docs. The file formats of Microsoft Office can only open Calligra, but not save it. Microsoft Office files also can’t be saved.

The distinctive features of Calligra Office are its creative applications, above all. One of them is a drawing program, known as Krita, which is seen as a competitor to GIMP – having won the 'Artist’s Choice Award' from ImagineFX in 2015. Krita has not been released by its own foundation, but is still included in the Calligra Office package and all Krita developers are members of the KDE community, which also develops Calligra Office. Krita is mostly known for its brush options, and for its interface, which enables the editing window to quickly be adapted to a current project.

Softmaker FreeOffice: Microsoft Office Alternative from Germany

Advantages Disadvantages
Streamlined software: run from a USB stick Doesn’t save .docx, .xlsx, and .pptx files
Intuitive menu, clear layout Simple packet with 3 programs
Good manufacturer support Not available for iOS and Mac OS X
Android versions for smartphone and tablet

FreeOffice was developed by software creator Softmaker in Germany, and is a good alternative to Microsoft Office. The 3 applications offered are called TextMaker, PlanMaker, and Presentations. Softmaker uses FreeOffice’s 2016 version, which makes it easy to use, and means it has good functionality. The packet requires little memory and even runs from a USB stick, which makes it easy to use on different computers. The layout is similar to that of Microsoft Office XP, which provides intuitive operation without the ribbon layout. FreeOffice is available for Linux and Windows – for Android, there is both a smartphone and a tablet version.

FreeOffice can easily open data files .doc and .docx, .xls and.xlsx, and .ppt and .pptx, as well as older Microsoft formats. However, if you plan to save .docx, .xlsx, and .pptx files, you must use the paid version of SoftMaker Office. The program bundle also contains a thesaurus, a formula editor, and advanced image editing functions. A nice extra in the free package is that .epub files can be exported, which was added as a feature in the 2016 version. A huge advantage is that SoftMaker offers great manufacturer support.

Free Microsoft Office Substitute

Overview of all office packages

Available for Mobile version Includes following programs Can open/save Microsoft Office file formats Special features Language
Microsoft Office Online All operating systems since it’s online Yes Word, Excel, PowerPoint, OneNote, Sway, Mail, People, Calendar, OneDrive, Docs Open and save Enables multiple people to edit a document Many languages available
OpenOffice Windows, Linux, Mac OS X No Writer, Base, Calc, Draw, Impress, Math Opens and saves .doc, .xls, and .ppt; only opens .docx, .xlsx, and.pptx Many languages are available through language packages
LibreOffice Windows, Linux, Mac OS X Viewer for Android Writer, Calc, Impress, Draw, Base, Math, Charts Opens and saves Many updates available Many languages are available through language packages
WPS Office Free Windows and Linux Yes, for iOS and Android Writer, Spreadsheet, Presentation Opens and saves Eye protection mode, night mode English, French, German, Spanish, Portuguese, Polish, Russian
Calligra Office Windows, Mac OS X, FreeBSD, and Linux Yes, but little information available Words, Sheets, Stage, Plan, Kexi, Krita, Karbon, Flow, Braindump Only opens Good drawing program 26 languages available
Softmaker FreeOffice Linux and Windows Yes, Smartphone and Tablet version for Android Textmaker, Planmaker, Presentations Opens and saves .doc, .xls and .ppt; only opens .docx, .xlsx and.pptx Very streamlined program; export as .epub 26 languages available
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Today’s world is difficult to imagine without office software. Most people use it to write documents, create presentations, or store important data via sheets. Whether you are a high school student, business person, construction foreman, manager, etc. you must have come in touch with it at some point in your life. Microsoft Office is the leader in office-related applications, and replacing it is no small feat. Fortunately for us, in 2021, a few Office alternatives stand out amongst the pack, so let’s check them out!

1. WPS Office

Need to work on your spreadsheet and presentation at the same time? WPS Office allows you to do it in a single window!

Download from Sooftware:WPS Office

Price: free

WPS Office is a small and fast office suite developed by Chinese software developer Kingsoft. WPS is an acronym for Writer, Presentation, and Spreadsheets, making it a suitable replacement for Word, PowerPoint, and Excel respectively. It’s fully compatible with all standardized office formats. The feature most users are proud of is the single-window mode. Let’s say you need to create a presentation based on the data in your spreadsheet. Normally, you would open Excel and PowerPoint at the same time, and constantly switch between them. WPS Office allows you to do that in a single window, making it perfect for multitasking. However, the free tag ironically comes with a price in the form of ads. If you want to get rid of them you can pay for the premium service, which is still considerably lower than MS Office.

2. FreeOffice

Annoyed with the constant import and export of non-Microsoft formats? SoftMaker Office works with .docx, .xlsx, .pptx by default!

Download from Sooftware: FreeOffice

Price: free

FreeOffice makes the transition from Microsoft Office seamless, as it comes with an all-too-familiar UI design. You won’t be mistaken if you think of it as Microsoft Office, because the interface is considerably similar. As with our previous entry, it provides three applications: TextMaker, PlanMaker, and Presentations. TextMaker is the substitute for MS Word and quite a viable one. It boasts all of the essential features like the picture, table, chart, and basic shape editing for your documents. What makes TextMaker stand out is the OLE feature. OLE (object linking embedded) allows you to embed your spreadsheets and presentations into your documents.

3. LibreOffice

Want the full package, with no ads, and for free? LibreOffice is the open-source solution for you!

Download from Sooftware: LibreOffice

Price: free

LibreOffice is a favorite amongst the open-source office tools, and for a good reason. While it uses its own file formats, LibreOffice can work with MS Office extensions. Its package includes Writer, Calc, Impress, Math, Draw, Charts, and Base. It basically replaces all of the MS Office software, and it’s easy to get the hang of. Fans of the old MS Office design will find LibreOffice quite satisfying. But if you are looking for a ribbon design, then it might be a letdown for you, as it uses a drop-down list. With its frequent updates, LibreOffice aims to improve the overall experience consistently.

4. OpenOffice

Running an older machine, and you like old-school UI design? OpenOffice is one of the pioneers in open-source document processors.

Download from Sooftware: OpenOffice

Price: free

If you have tried out LibreOffice previously, don’t be shocked when you discover that OpenOffice looks almost the same. That’s because LibreOffice was forked from OpenOffice in 2010. LibreOffice boasts a cleaner interface, whereas OpenOffice crams more features in its design. However, while LibreOffice works with newer .docx, .xlsx, and .pptx formats, OpenOffice can’t. In all honesty, OpenOffice is only a viable option if you are running an outdated machine and looking to save precious resources. Still, it comes with Writer, Calc, Impress, Math, Draw, and Base in its package, but it doesn’t have Charts. Updates are a bit less regular compared to LibreOffice.